W-9 Form: Request for Taxpayer Identification Number and Certification
Whether you’re a freelancer, contractor or part of the sharing economy, Form W-9 should be familiar to you. This form has to be completed before being legally contracted either by an employer or a company. Filling out a W-9 used to be extremely time consuming and frustrating since it required printing and faxing. However, you can now get around these hassles by filling out a W-9 online.
What is a W-9 Tax Form?
This form is used by employers to get a contractor’s tax ID number.
Even though a W-9 form isn’t sent to the IRS itself, it’s an extremely important document. First of all it’s used for business-contractor adjustment. This form may be used for requiring contractors’ information. This form is not sent to the IRS, yet it can be useful while filling out other Forms such as Form 1099 and Form 1099-MISC.
Additionally, Form W-9 is used to avoid backup withholding. If a taxpayer is certified on a W-9, they won’t be treated as subject to backup withholding. It is analogous to the withholding exemption certifications on Form W-4 for employers.
Here is what W-9 Form looks like:
It might look a bit complex, but don’t worry: by the end of this post you’ll see that it is much easier than it seems at the first glance.
How do I Fill Out a W-9 Form?
All you need to do is to follow the instructions below and fill in all the required fields step-by-step. PDFfiller takes care of the hard part; you only need to fill in a few blanks.
Step 1. Open the W-9 Form page with your device.
You can use the same device you are using to read this post right now. You also can take advantage of PDFfiller’s mobile applications if you don’t want to open the link right now.
Once you’ve decided what device to use, follow these two steps: this W-9 Form link and further instructions.
Step 2. Open the W-9 Form itself.
Click on the link to open the form. There is a photo above showing where to click.
The web-site will create a template of the W-9 Form for you.
Step 3. Fill in your data.
The form is already pre-formatted. You don’t have to create any fields or text-areas. All you need to do is to fill in the fields. Unlike the paper version, you can’t accidently skip any fields here. The software will remind you to complete the form every time you skip a blank. It will also check your spelling automatically if you would like it to. Just turn on the spellchecker.
All the required data is more or less intuitive. Still, if you have any problems there are three additional pages that clear everything up.
Don’t forget to put the date at the bottom of the W-9 Form
(Luckily, a pop-up reminder would help you out in any case).
Step 4. Create a legally binding eSignature and sign the W-9 Form with it.
The final step is putting your signature on the document. Yes, you can sign it even without a pen. There are several ways to do this. It can be drawn with your finger/stylus on a touchscreen device, with a mouse, captured with a webcam, uploaded or even typed in. Chose whichever one you’d like.
Here, for example, is what the “Type/text” looks like:
The best thing about an eSignature is that it may be saved and reused.
All done! You’ve just finished filling out the W-9 Form! Once again: no ink, no pens, no paper, – a piece of cake, right?
eFiling and its benefits for W-9 Form?
Now for the most interesting part: First of all you can save it as PDF or Word. On the other hand, it’s possible to print it out the old-fashioned way.
The best perk about E-Filing is that you can file the completed document straight from your computer or phone. The next time you will be asked for a W-9 Form you can send it via an e-mail.
No more post-offices, no more slow delivery services, no more long lines! Sending Form W-9 is now available in one click.
Now you’re all set to fill out a W-9 yourself.
Here’s your link : W-9 Form . Whether you are employing a contractor, an employer, employee or freelancer PDFfiller form library with over 25 million other forms and documents has just the form you need.