Save 40% of Your Employees’ Working Time by Automating Your Company’s Document Management
Employees spend up to 40% of their time searching for documents and processing them manually. This reduces efficiency and focus, which can lead to filling out documents incorrectly and wasting precious time that could have been spent on more important tasks. This can also cause employees to feel overly stressed and inattentive due to the fact that they are dealing with so much paperwork. Why waste time manually searching and processing documents when there are new ways to accomplish this much faster?
Document management can be improved by implementing online automation tools for generating, storing, and completing any of your documents. This includes contracts, applications, invoices, agreements, and the collection of customer data. It’s time to reduce physical paper storage while still having immediate and secure access to your sensitive company data.
Document automation software is aimed at helping SMBs, or small and medium sized businesses, to streamline their workflow by:
- Ensuring accountability
- Accelerating processing
- Lowering costs
- Increasing efficiency
- Improving visibility
Today, SMBs can afford such specialized document automation software. It is a cost-effective solution that allows users to build documents and access critical company data anytime, anywhere.
Document management automation consists of 4 basic parts:
Electronic forms
Creation of electronic forms allows you to eliminate manual data entry and paperwork in general.
Automation of the workflow
Easily track all digital documents and route tasks within your organization automatically by implementing automation tools into your business.
Integrations
The software for automating document processes is designed to be compatible with all other applications that your organization uses. This will significantly help speed up data processing.
Mobile access
Securely generate, process, and easily share your documents using your mobile devices, such as a tablet or smartphone.
Benefits of Moving to Automated Document Management
Consistent content
Automation tools allow you to consistently control and format content. This helps to ensure that all content you publish is created in a uniform manner. Once you start using automation software, you can сreate templates and securely distribute them to others.
Better search and knowledge management
It is hard to find a specifiс document that suits all your needs. It is far easier and time-saving to build your own template with necessary blocks and fields. Generating metrics and trends from data will be faster through advanced search tools and business intelligence, which is made available due to automation software. This is specifically designed to help you reduce the amount of time spent on searching for information and improve decision making.
Built-in compliance
Local technical controls should be provided to ensure that all records are easily accessible, legible, contemporary, original and accurate (ALCOA). This is a challenging task when dealing with paper documents. Automation tools provide technical controls such as backups, security, and audit trails, which help your business comply with GxP regulations.
Reliable backups
Automation software for your document management helps centralize all your records and documents. It enables you to generate and manage all documents in one secure location, which can improve the way you backup your content. It’s time to forget about saving your data on non-controlled file shares or local computers and implement a strong backup solution via automation tools.
Lower archiving costs
There is now a new opportunity, that can allow you to significantly improve the way you process, store and retrieve documents. Archiving paper documents is very expensive and labor intensive. Move to electronic document management and automation for your daily business workflow to eliminate the need for physical papers and related archiving expenses.
