The W9 Form: A Quick Review

What is the W-9?  

Individuals and entities use this form to provide their taxpayer identification number to entities that will pay them income during the tax year.

What happens with the W-9?

Your employer uses your W-9 for payroll purposes but doesn’t send the form to the Internal Revenue Service. Instead, they use the information to prepare employee paychecks during the year and W-2 forms at the end of the year.  The deadline for submitting the W-2 is coming right up – January 31st, 2015!

How do I complete the W-9?

You’ll need to enter your full name as shown on your federal income tax return on the first line. If you are operating a business under a separate name, you should enter that on the second line. In the next section, you select your tax classification. After you complete the mailing address section, you’ll need to enter your taxpayer identification number, or TIN. And if you’re running your own business and you have an employer identification number, you should enter that number next to the EIN field.  Voilà – you are done!

For step-by-step instructions on how to use a W-9 form, check out the video below.  You can also try out our W9Form iOS application which makes filling and submitting the W9 form go faster than you can say “Oh my gosh, it’s free!”