Commercial invoice: a crucial document for international trade

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Commercial Invoice Form

A Commercial invoice is an important document for international trade for both the exporter and the buyer. If you are exporting goods, a Commercial invoice helps you obtain the necessary export documents and receive payment from the buyer. Moreover, this document certifies that the described goods were exported from the US in accordance with export regulations. The buyer needs the invoice to import goods into the country. This form will accompany your freight while transporting it by sea, air, road or railway. A Commercial invoice provides the required information about the goods and shipment to customs and will save your time during the import procedures, which is why it’s very important to complete this form accurately

Who needs a Commercial invoice?

This document serves as a customs declaration for persons or corporations exporting goods to other countries. It is one of the first and fundamental documents for export transactions. A commercial invoice also serves as a pivotal official document in the event that collecting an outstanding invoice from a client becomes necessary.

What is the Commercial invoice for?

First of all, the invoice is a final bill sent from the seller to the buyer. The invoice contains information about a product that crosses a border, its manufacturer, the place of destination, the recipient, the Harmonized System codes for those goods and their price in US dollars. The invoice should also contain a clause stating that the declaration is true and a signature verifying the information contained in the Commercial invoice. The invoices are used for calculating transportation tariffs and international commercial terms (like the Cost in a CIF). They are also commonly used in the customs declaration of goods.

Is the Commercial invoice accompanied by other forms?

As a rule, the invoice is accompanied by a number of additional documents. Their necessity is determined in each case individually, depending on the type of the transported goods.

When is the Commercial invoice due?

The invoice form is valid throughout the entire transport period until the goods are delivered to the buyer.

How do I fill out the Commercial invoice?

While completing the invoice, one should provide the following information:

  • Contact details of the exporter (name, e-mail, phone number)
  • Contact details of the consignee and intermediate consignee (name, e-mail, phone number)
  • Reference number of the commercial invoice
  • Date of issue
  • Purchase order number
  • Date of export
  • Country of the origin of the goods
  • Country of the destination
  • Export route (port of loading or discharge)
  • Terms of sale
  • Terms of payment
  • Detailed description of the goods with H.S. codes
  • Quantity of the goods and the number of units
  • Price for each unit and total price of the goods
  • Price of handling, freight and additional expenses
  • Banking details of the exporter

The exporter must sign the document and type his or her name, title, and position.

Where do I send Invoice Form?

The invoice form accompanies the goods during the complete process of transportation.