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What Documents Should be Used to Plan an Outdoor Party

The spring is coming and very soon we’ll have potluck parties in the fresh air near our houses. It’s time for new meetings, pleasant times with our friends and neighbours, and delicious food. Before enjoying the outdoor party, somebody has to organize it. Many people are sure that organization can turn your ordinary life into a nightmare, and they don’t want to mess with it. But it’s not as bad as it seems. Knowing the right tools and tricks can simplify the whole business. Let’s discuss how to effortlessly plan the best potluck party ever.

Make a List

Each party needs thoughtful planning. If you are going to be the best don’t forget about a to-do list template. It can really simplify your life and helps to organize the whole process. You can create your own list or use a PDF sample downloaded from the internet. Write down the tasks in order of priority and check them off when you accomplish them.

Signup Sheet for Collaboration

If you don’t want to spend days and nights cooking use the Potluck signup sheet. This spreadsheet has all the essential information about the number of guests and dishes they will bring to the party. Besides, this is a great way out if your guests have culinary talent and you have some other strong points. Upload the completed signup sheet to cloud storage so that everybody can access it on any device.

Keep the Receipts

While organizing a party, don’t forget to keep all the receipts. It’s an important thing for accounting. If you hire waiters, florists or entertainers etc. you will have to send them pay stubs with the information about the employee, sum of the payment and details of the services provided. You will need a payment receipt before the tax year for filling out tax forms.

These simple yet effective tips will make planning an interesting experience, especially for those who want to try themselves in a new organization role.

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