Electronic signature technology is a growing part of doing business everywhere. As more and more institutions begin using electronic signatures, it’s important to understand how services like PDFfiller ensure the legality and security of your e-signatures in compliance with the ESIGN Act of 2000.
PDFfiller Stamp Verification
One of the most visible safeguards that PDFfiller provides is a “Verified by PDFfiller” stamp next to every signature. This Verified stamp appears both in the editor and on the final version of the document. It serves as a “proof of notarization”, showing that PDFfiller, as a neutral third party, has verified the time and date that a user signed the document.
If you’re the owner of a document, you can choose to remove the Verified stamp. However, users do not have the ability to remove signatures other users have added through a sharing option (such as SendToSign). This safeguard maintains the integrity of users’ signatures on documents used with PDFfiller.
SendToSign Signature Authentication Features
When you send a completed document using PDFfiller’s SendToSign feature, how do you ensure that the correct person signs your document? You can select the checkbox labelled “Require a photo for signature authentication” to require the recipient to include a photo of themselves taken via webcam after they sign. You can also stipulate that signers of the document include other documents by writing the name of the document in the section labelled “Request additional documents”.
For those users who need a record of signatures they receive through SendToSign, PDFfiller offers the Certificate feature, which contains a detailed report about who signed the document, when it was signed and returned, and important information about the document itself. The Certificate is available to download from the SendToSign History folder, and the owner of the document should retain copy of the Certificate for their record-keeping. Should the signature be contested in the future, the Certificate serves as an “associated record” that maintains the details of the electronic signature process.
For more about these security features, see our YouTube video explaining the SendToSign process:
Whether you’re signing a tax form, lease agreement, or contract, you want electronic signature software that’s easy to use and legally protected. PDFfiller has all the tools you need to sign and share your documents online, while giving you peace of mind about document security. If you’re ready to start signing your documents with a legal and secure electronic signature, check out PDFfiller!