Guarantee secure file transfer with PDFfiller

These days, almost every electronic/paperless document workflow involves using a cloud-based data storage or file-sharing service at some point. It doesn’t matter if you send an email with a document attached to it, or simply invite somebody to collaborate on a document by providing them with a link. In both cases, your files are stored out there on a server.

When choosing a reliable document management platform, the following factors should be taken into account:

• The platform enables you to access your data anytime, and from any Internet-connected device;
• The information you store online is secure and can only be accessed by you or a person you authorized to view, edit or e-sign your document.

Are my documents safe in the cloud?

Theoretically, yes. If properly organized, your data is safer online than when it’s stored on your computer. Also, with documents stored in the cloud, you don’t have to worry about losing or recovering your files. This, of course, is very helpful and convenient. However, sharing files online also raises the question of personalized access to data.

For instance, when you’re providing somebody with a shareable link, you need to make sure that only authorized recipients can access it.

The truth is that only a few web-based document management systems allow users to set permissions to access documents within the system.

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What measures should I take to protect my sensitive information?

Regardless of whether you’re transferring a file via email or cloud storage service, your data is much more secure when personalized sending is used:

• Use PDFfiller’s SendToSign feature if you want to collect signatures from multiple users. It has certain advantages over sending a document via email. Besides, by selecting this option, you’re adding an additional level of security to your documents. With SendToSign, recipients get a unique passcode required to open the document. Additionally, you can specify the access level for each recipient, require them to take a photo with their webcam for identity authentication or request that additional documents be uploaded when they return the signed document.

• Use LinkToFill to share a document or fillable form and make any document instantly available to anyone – anytime and anywhere,  on any internet connected device through an embeddable HTML code, direct link, or QR code.

Transferring files with PDFfiller is fast, secure and convenient. You receive a notification each time the document is viewed or downloaded. And if someone takes too long to reply, you can resend the document right away.

Can I trust PDFfiller?

All PDFfiller data is stored in Amazon S3 data centers which have multiple backup locations, instant and uninterrupted data access, and military-level physical security. Additionally, all the data sent between users (or a user and server) is protected with a 256-bit encryption algorithm.

There’s no such thing as too much security

You never know what new instruments cyber thieves might invent in the future. But at least as a PDFfiller customer, you can take proactive security measures and keep shared and transferred data safe without spending extra:

• Protect your documents with two-factor authentication by adding them to the Encrypted folder.
• Track all activities in your account with PDFfiller’s Audit Trail feature.
• Create a unique document ID for any document.

PDFfiller is an advanced platform for editing and sharing PDF documents, creating templates, converting PDFs to Word, Excel or PowerPoint, etc. Check out some other great features that PDFfiller has to offer here.