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Time-management tools

Stop kicking the can down the road: 4 ways to get your time under control

Imagine this. You go to Wikipedia just to look up one specific fact. 3 hours later, you realize that you know everything about the Soviet Union. Eventually, you start to understand that you’re missing time management skills.

Psychology is not enough

Every success story is about discipline. But discipline isn’t just a challenge of will or choice. It’s also a proper understanding of goals and resources.

Achieving more goals partially depends on your habits and the rules that you lay down. Another significant factor is the tools you decide to use. That’s why end-to-end solutions are used to orchestrate different tasks. PDFfiller is a clear example of a doing-more-with-less tool.

This has been proved by numerous cases and 4 simple arguments.

1. Planning

Without proper planning, everything will fail.

The planning process is important for anticipating risks and opportunities. Categorizing makes it possible to come to clarity and reduce surprises. This lets you be assertive in taking risks, because you’ve already foreseen all possible outcomes.

At the same time, try not to rely solely on your gentle human memory. Rely on a set schedule, where it’s recorded when your documents need to be sent for signing. For example, once you’ve prepared a document, choose a specific date for it to be automatically sent out. This option is available in your PDFfiller account. Your recipients have their own businesses to take care of and may forget about your report. PDFfiller provides you with reminders to bring their attention back to the document.

So, now your document is signed and you get a notification in your email. No waiting and no worrying. Planning saves time and increases collaboration.Time-management tools

2. Avoiding meetings

Amanda Abella, an Amazon best-selling author, put all of her energy into preparing a sales presentation. As a professional in the field, she spends her weeks preparing slides, testing products, and practicing her skills thousands of times. But this time, in the end, everything fell apart. The software didn’t work, she lost control and the presentation collapsed.

And now just think how many deals have failed just because of failed talks?

The reason is, first of all, lack of preparation which forms a vicious circle with lack of time. Then, the emotional factor affects negotiation performance and continues the chain of misfortune. And finally, unpredictability can trick you and catch you off guard like in Amanda’s case.

Of course, you can’t be a robot. But you can avoid most of the human factor fails by closing deals online. PDFfiller helps you to constantly stay in the loop of negotiations. You can send contacts to fill and pre-fill documents with all possible terms and conditions. Your partner can easily make changes right in a document and you can track all the activities at the same time. Finally, you don’t need to arrange personal meeting to sign the agreement. Just use an electronic signature.

3. Remote working

And speaking about electronic signatures, did you know that they’re a keystone for remote workers? And remote working has long been considered a common practice for the most successful companies: Amazon, Apple, GitHub, AmericanExpress, etc.

And now let’s get back to the “meetings” topic.

A Harvard Business School and Boston University survey shows that 65 percent of senior managers complain that meetings keep them from completing their own work. 71 percent consider meetings unproductive and inefficient, and 62 percent think meetings kill opportunities that bring their teams closer together.

By 2018, 50% of the U.S. workforce was working as freelancers, gig workers or independent contractors.

So, to manage your remote team effectively, you need communication tools (Slack, Zoom, Dropbox) and a document processing solution. Why PDFfiller? It’s already integrated with the most powerful services and provides an API into your app or software platform. Import your documents so you can edit, sign and share them. Working together is easy from any device.

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4. Prioritizing

Time management is an oxymoron. Time is beyond our control, and the clock keeps ticking regardless of how we lead our lives. Priority management is the answer to maximizing the time we have. John C. Maxwell

John C. Maxwell won’t steer you wrong. Productivity is the result of continuous work. And focusing without distractions means no responding to texts and no browsing the web (no matter how interesting those Wikipedia articles are). Actually, you don’t need extra discipline if nothing interrupts you. The solution here is avoiding signing in a complicated bureaucracy or trying to use a difficult system.

Prioritization = digitalization

And digitalization means an all-in-one platform.

  • Electronic forms. Any document you may suddenly need is always at hand. Permanently used documents are always in your folder. Create templates according to your needs, add your branding, prefill it and save it so you can instantly send it in the future.
  • Automation of workflow. Keep your flow. Set reminders and notifications to track a document’s activity.
  • Electronic signature.  If we didn’t drive this home already, let us remind you – without an e-signature, you’re dead in the water.
  • Integrations. Integrations with Google Suite, Salesforce, Office 365 and Slack are a must. Unstructured or raw data should be converted into a comprehensive format.
  • Mobile access. An internet connected device should be enough for closing deals. Stay where you want and get things done just with your smartphone.

10-12 minutes invested in planning your day will save at least 2 hours of wasted time and effort throughout the day. Digital tools help you to intelligently and dynamically decide how to do more in less time. Ready to move forward? Let’s go!

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